CRM for Fitness Instructors: Fill Classes and Build Your Client Base
Manage clients, classes, and bookings without complex gym management software.
The Challenges You Face
As a fitness instructors, managing client relationships comes with unique challenges:
- Managing class bookings and attendance
- Tracking individual client progress and goals
- Re-engaging clients who haven't attended recently
- Growing your client base through referrals
- Balancing group classes with 1-1 sessions
- Communicating schedule changes and updates
How Kabooly Helps
Kabooly CRM is designed to solve these problems:
- Client database with session notes
- Online booking for classes and sessions
- Segment clients by class type or activity
- Email campaigns to re-engage inactive clients
- Notes track individual goals and progress
- Track which marketing fills your classes
Key Features for Fitness Instructors
Everything you need to manage your fitness instructors business effectively.
Contact Management
Keep all your customer information in one place, accessible to your whole team.
Deal Pipeline
Track every opportunity from first contact to closed deal with visual pipelines.
Email Campaigns
Create and send professional email campaigns to your contacts and marketing lists.
Booking System
Let clients book appointments directly with you, synced to your calendar.
Lead Attribution
Understand exactly where your leads come from and which marketing channels work.
Form Builder
Create contact forms and embed them on your website to capture leads automatically.
Simple Pricing for Fitness Instructors
Choose the plan that fits your business. No hidden fees, no surprises.
Starter
Perfect for small teams getting started with CRM.
Get Started- 3,000 contacts
- 3 team members
- 10 marketing lists
- 20 email templates
- 20 active deals
- 3 forms
- 6,000 emails/month
Professional
For growing businesses that need more capacity.
Get Started- 10,000 contacts
- 10 team members
- 20 marketing lists
- 40 email templates
- 40 active deals
- 10 forms
- 20,000 emails/month
Enterprise
For larger teams with high-volume needs.
Get Started- 50,000 contacts
- Unlimited team members
- Unlimited marketing lists
- Unlimited email templates
- Unlimited active deals
- Unlimited forms
- 100,000 emails/month
CRM Questions for Fitness Instructors
Can I manage both class bookings and 1-1 clients?
Yes, use contacts for all your clients and tags to segment by class type or training style. Track everyone in one system.
How do I track individual client goals?
Add notes to each client record. Store their goals, progress, preferences, and session history. Review before each session to provide personalised training.
Can clients book classes or sessions online?
Yes, share your booking link and let clients schedule sessions directly. Set your availability for different session types and let them choose.
How do other fitness instructors use Kabooly?
Fitness instructors typically use Kabooly to manage client details and goals, track attendance, re-engage inactive clients, and understand which marketing fills their classes.
How do I re-engage clients who haven't attended recently?
Create a marketing list of clients who haven't booked in a while, then send a targeted email to encourage them back. Sometimes people just need a nudge.
Can I send class schedule updates?
Create email lists for different class types, then send updates about schedule changes, new classes, or special sessions to relevant clients.
How do I know which marketing brings new clients?
Lead attribution tracks where enquiries come from. Know whether new clients find you through Instagram, Google, gym partnerships, or referrals.
Is it easy to use between sessions?
Kabooly works great on mobile. Add quick notes after sessions, check your pipeline, and manage bookings, all from your phone.
Ready to Grow Your Fitness Instructors Business?
Start your free trial today and see how Kabooly can help.