CRM for Music Teachers: Teach More Students, Manage Less Admin
Simple student management for piano teachers, guitar tutors, and music educators.
The Challenges You Face
As a music teachers, managing client relationships comes with unique challenges:
- Scheduling lessons around students' availability
- Tracking student progress and repertoire
- Communicating with both students and parents
- Following up with trial lesson enquiries
- Managing cancellations and rescheduling
- Growing your student base
How Kabooly Helps
Kabooly CRM is designed to solve these problems:
- Students and parents linked in one record
- Online booking handles scheduling
- Notes track progress and pieces learned
- Pipeline converts trials to regular students
- Professional email communication
- Know where your new students come from
Key Features for Music Teachers
Everything you need to manage your music teachers business effectively.
Contact Management
Keep all your customer information in one place, accessible to your whole team.
Deal Pipeline
Track every opportunity from first contact to closed deal with visual pipelines.
Email Campaigns
Create and send professional email campaigns to your contacts and marketing lists.
Booking System
Let clients book appointments directly with you, synced to your calendar.
Lead Attribution
Understand exactly where your leads come from and which marketing channels work.
Form Builder
Create contact forms and embed them on your website to capture leads automatically.
Simple Pricing for Music Teachers
Choose the plan that fits your business. No hidden fees, no surprises.
Starter
Perfect for small teams getting started with CRM.
Get Started- 3,000 contacts
- 3 team members
- 10 marketing lists
- 20 email templates
- 20 active deals
- 3 forms
- 6,000 emails/month
Professional
For growing businesses that need more capacity.
Get Started- 10,000 contacts
- 10 team members
- 20 marketing lists
- 40 email templates
- 40 active deals
- 10 forms
- 20,000 emails/month
Enterprise
For larger teams with high-volume needs.
Get Started- 50,000 contacts
- Unlimited team members
- Unlimited marketing lists
- Unlimited email templates
- Unlimited active deals
- Unlimited forms
- 100,000 emails/month
CRM Questions for Music Teachers
Can I manage both students and parents?
Yes, create linked contacts for students and their parents. Communicate with parents while tracking each student's musical progress.
How do I track student progress and repertoire?
Add notes after each lesson. Track pieces learned, techniques covered, exam progress, and practice assignments. Everything is stored for easy reference.
Can students or parents book lessons online?
Yes, share your booking link and let them schedule lessons directly. Set your teaching hours and they choose available times.
How do other music teachers use Kabooly?
Music teachers typically use Kabooly to manage student and parent details, track progress and repertoire, schedule lessons, convert trial lessons to regular students, and stay organised.
How do I convert trial lessons to regular students?
Use the deal pipeline to track enquiries from first contact through trial lesson to regular booking. See which trials need follow-up.
Can I send practice reminders or updates?
Create email templates for practice reminders or progress updates. Send to individual students or create lists for group communications.
How do I manage cancellations and rescheduling?
Online booking lets students request changes. Your pipeline and calendar keep everything organised so nothing falls through the cracks.
How do I know where new students come from?
Lead attribution tracks which marketing brings enquiries. Know whether students find you through Google, music schools, word of mouth, or local advertising.
Ready to Grow Your Music Teachers Business?
Start your free trial today and see how Kabooly can help.